Trello
Simple Kanban boards for visual project management
Trello pioneered the digital Kanban board - a visual approach where tasks are cards moved across columns from idea to completion. The simplicity is the strength: boards, lists, and cards. No overwhelming features, just drag-and-drop task management. Trello works for anything from content calendars to product sprints to daily to-dos. It's extremely easy to start, teach, and stick with. While not suited for complex project management with dependencies and timelines, Trello excels when teams want clarity at a glance. The free plan is generous, and "Power-Ups" extend functionality when needed.
For comms teams: small teams wanting simple visual task management.
Best for
- • Small teams wanting simple visual task management
- • Content calendar planning
- • Solo creators organising work
- • Teams new to project management tools
Pricing
Free plan available; Standard £5/month per user; Premium £10/month per user
Annual billing available
Pricing last verified Feb 2026 – check vendor site for current rates.
What works well
- + Extremely simple and intuitive
- + Visual clarity
- + Great free plan
- + Easy for beginners
- + Fast to set up
Watch out for
- - Too basic for complex projects
- - No Gantt charts or dependencies
- - Limited reporting
- - Can become cluttered with many cards
When to choose this
Choose Trello when a visual kanban board is all your team needs — it's the lowest-friction option for straightforward campaign and content management.
Who should look elsewhere
Trello's Kanban model is intuitive but limited. If you're managing multi-stakeholder campaigns with dependencies, deadlines that cascade, or formal approval workflows, Trello will frustrate you — it's not built for that complexity. Teams that need to produce detailed project reporting or integrate their task management with time tracking and resource planning should look at Asana. Trello also lacks a strong document workspace, so it works best alongside a separate tool for briefs and strategy documents.
Key features
- • Kanban boards with drag-and-drop cards
- • Lists for workflow stages
- • Card labels, due dates, checklists, attachments
- • Team collaboration with comments and mentions
- • Power-Ups for extended functionality
- • Templates for common use cases
- • Mobile apps for on-the-go management
Governance & data
Governance information is based on publicly available vendor documentation. Verify with your vendor before procurement decisions.
Integrations
Available on
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